Texas Education Code 37.207

Your Audit Is Due August 31, 2027.

Every Texas public junior college district must complete a safety and security audit this cycle and present the results to its board of trustees by that date. Results are due to the Texas School Safety Center by September 13, 2027. Risk Strategy Group conducts the audit, writes the report, and builds it for board presentation and TxSSC submission.

Check Where Your District Stands What the Law Requires

RSG is listed on the Texas School Safety and Security Consultant Registry under the AUDIT and EOP disciplines, serving all regions. Verify our listing.  |  RSG holds TIPS Contract 260202, so districts can purchase on a purchase order with no separate solicitation. View TIPS cooperative.

The Requirement

What Texas Education Code 37.207 Actually Says

Texas public junior college districts are required to conduct a safety and security audit of their facilities at least once every three years, using procedures developed by the Texas School Safety Center. The current cycle runs September 1, 2024 through August 31, 2027. This is not optional and it is not a K-12 requirement that happens to mention colleges. It applies to your district directly.

Cycle Window
Sept 1, 2024 to Aug 31, 2027

The audit must be conducted inside this window. Work completed before September 1, 2024 belongs to the prior cycle and does not satisfy the current one.

Board Presentation
By August 31, 2027

Audit results must be presented to your board of trustees. That means the report has to be finished, reviewed, and agenda ready before your last board meeting of the cycle.

TxSSC Submission
By September 13, 2027

Results are submitted to the Texas School Safety Center through their online reporting tool. TxSSC sends the link and access code to the president or chancellor and to the district designee.

Why Outside

Your Team Knows What Needs Fixing. An Outside Audit Puts It On the Record.

Most campus police chiefs and safety directors can already tell you where the gaps are. Doors that do not latch right. Cameras nobody watches. A plan that has not been exercised since it was written. What they usually do not have is an independent document that moves those items from a hallway conversation onto a board agenda.

That is what this audit does. Your team keeps running the program. We walk the facilities, measure what is there against the TxSSC framework, and hand your board a written record that carries weight precisely because it came from outside the building.

Districts without dedicated security staff use it differently. For them the audit becomes the baseline they have never had, and the starting point for what to build.

Independent by designWe have no budget to protect and no history to defend, so the findings read as fact rather than as a request from a department.
Built on the TxSSC frameworkThe audit follows the state framework so the findings map cleanly to what you have to report.
Board ready on deliveryWritten to be presented, not rewritten. Your team should not have to build a second document out of ours.
Registry listedRSG is on the Texas School Safety and Security Consultant Registry under AUDIT and EOP.
Scope

Every Facility, Not Just the Main Campus

The statute calls for an audit of the district's facilities and does not publish a facility by facility checklist. For most junior college districts that is a much longer list than the main campus. This is where districts underestimate the work, and where a rushed audit shows.

Main Campus

Academic buildings, administration, student services, libraries, labs, and the circulation and access patterns that connect them.

Satellite Campuses

Branch campuses in other cities and counties, each with its own access control, staffing model, and local response relationships.

Centers and Annexes

Workforce centers, technical training sites, leased space, and instructional locations that often sit outside the main security program.

Athletic Facilities

Gyms, fields, stadiums, and event spaces, including the public event posture that differs from normal daily operations.

Support and Operations

Maintenance yards, warehouses, transportation, data rooms, and the back of house areas that rarely get looked at.

Procurement

TIPS Contract 260202.
No RFP Required.

Risk Strategy Group is an approved TIPS cooperative vendor. TIPS is a purchasing cooperative built for Texas public entities, and a cooperative contract satisfies competitive solicitation requirements. Your district can issue a purchase order and start.

That matters more than it sounds like it does. Writing, posting, evaluating, and awarding a solicitation is commonly a six to ten week process before anyone sets foot on a campus. With a deadline in 2027 and an audit that has to be scheduled around your academic calendar, those weeks come out of the work, not out of the timeline.

Start With a Conversation
Purchase on a PONo separate bid process, no solicitation to write or post.
Published pricingAudit and EOP pricing sits on the cooperative contract where your purchasing office can see it.
Scoped by facility countPricing scales with campuses and centers, so a three site district does not pay like a twenty site system.
Weeks back on the calendarTime you would have spent on procurement goes into fieldwork instead.
What You Get

A Report Your Board Can Read and TxSSC Can Accept

Track Record

We Work at Both Ends of the Scale

From the largest community college system in Texas down to small rural districts. The framework is the same. The scope, the schedule, and the number of people on the ground are not.

Large Multi Campus Systems

Districts with multiple colleges, centers, and workforce locations spread across counties. Coordinated scheduling, multiple site teams, and a reporting structure that holds together across dozens of facilities.

Mid Size Districts

A main campus with several centers or branch locations. Enough footprint that the satellite sites matter, small enough that the whole district can be covered in a tight window.

Small and Rural Districts

Two or three sites, often with no dedicated security leadership and no internal capacity to run an audit. This is where an outside firm is not a preference, it is the only realistic path to compliance.

"We had a positive experience working with Risk Strategy Group and fully recommend their team."

Skyler Lanham, Safety Director, Frank Phillips College
Common Questions

What Districts Ask Us First

Who at the district is responsible for submitting the audit?

TxSSC sends the reporting tool link and access code to the president or chancellor and to the individual the district has designated to submit results. If nobody at your district knows who that designee is, that is worth resolving now rather than in 2027.

We have our own police department. Do we still need an outside audit?

Yes, the requirement applies regardless of what you have in house. In practice the districts with the strongest security programs are often the ones that call us first. Their chief already knows what needs funding and wants an outside document that carries weight with the board. The audit gives your department leverage it cannot generate on its own.

Does the audit have to cover our satellite campuses and centers?

The statute calls for an audit of the district's facilities and does not publish a facility by facility checklist, so the practical answer is every location your district operates, not just the main campus. Where we see districts get caught short is branch campuses, workforce and technical centers, leased instructional space, and athletic venues. If you decide to scope something out, document why. That reasoning is what a board or a reviewer asks about later.

What does it cost?

Pricing scales with the number of campuses and centers and their square footage, and it sits on TIPS Contract 260202 where your purchasing office can review it. A three site district and a twenty site system are not the same engagement. Tell us your facility count and we can give you a number quickly.

Do we have to run an RFP?

Not if you purchase through TIPS. RSG holds TIPS Contract 260202. A cooperative contract satisfies competitive solicitation requirements, so your district can issue a purchase order directly.

How long does it take?

It depends on facility count and how your academic calendar falls. The constraint is usually scheduling site visits around instruction and events, not the analysis. Districts that start late in the cycle end up compressing fieldwork, which is where quality suffers.

When should we start?

Earlier than most districts think. The report has to be finished and agenda ready before your final board meeting inside the cycle, not by August 31 in the abstract. Working backward from your board calendar usually moves the real deadline up by several months.

Can you handle our Emergency Operations Plan at the same time?

Yes. RSG is listed on the state consultant registry under both the AUDIT and EOP disciplines. Many districts scope the audit and the EOP update together because the fieldwork overlaps.

Get In Touch

Tell Us About Your District

Not sure where your district stands this cycle, or want a number for your facility count? Fill this out and we will be in touch within one business day. If you have already contracted your audit, tell us and we will leave you alone until the next cycle.

We respond within one business day. You can also reach us directly at [email protected]

The Districts That Wait Until Spring 2027 Are Buying a Rush Job.

Working backward from your board calendar, the real deadline is earlier than August 31. One conversation tells you whether you are on track.

Start the Conversation